Terms

Data Protection

Thankyou or making a booking with us. In order for us to perform your booking we will store your details or 6 years in case there is a motor insurance claim, road traffic offence or parking charge notices. In the event of a breakdown, we will also share your information with a breakdown company or vehicle manufacturer to assist you.

You agree that if you break the terms of this rental agreement, we can pass your personal information to credit-reference agencies, debt collectors, the police, local authorities, councils, private parking companies or any other relevant organisation.

If you connect your phone to this vehicle, this could result in transfer of personal data to the vehicle and possibly motor manufacturers cloud servers. You, the customer, are responsible for erasing any information that is stored in the vehicle before returning it.

The vehicle you are renting has been fitted with a tracking device. If the vehicle is not returned to the agreed time and place, we will use the data recorded on the device to recover our vehicle.

Terms & Conditions

Any dispute concerning the interpretation of exceptions or conditions of this agreement shall be resolved in accordance with the jurisdiction of the territory in which this agreement was issued.

1. In these terms and conditions; "We" are the company named as the lessor overleaf and you are either: 
- the company named in box 1 overleaf or (if that box is left vacant)
- the person named in boxes 2 and 3. "Vehicle" means the vehicle detailed overleaf.

2. If you have indicated in box 19 and box 23 overleaf that you want us to provide insurance cover for the vehicle and/or additional insurance then the following terms will apply; 
(a) This agreement is subject to, and includes; all the terms of our insurance policies, copies of which can be inspected in our office. 
(b) The vehicle may only be driven by the following people; 
- you personally (if your name is given in boxes 3 and 5 overleaf), or
- the person who signed the agreement on your behalf if you are a company whose name is given in box 1 overleaf, or
- Any additional driver authorised by us IF that person has completed an insurance proposal form and we have accepted it. 
(c) Our insurance will not give you complete cover. The amount for which you are not covered is called the Excess. You may be able to reduce that by paying an additional charge, the amount of which is shown in our tariff & can be inspected at our office at the time of the rental commencing. Box 22 overleaf shows whether you have accepted or refused this option (if available) to pay the additional charge and the excess amount for which you are not covered. 
(d) You may also have the ability to take out additional insurance as indicated on box 23 by paying the charges shown in the tariff which can be inspected at our office. 
(e) If anyone on your behalf deliberately causes damage to or loss of the vehicle then you will have to pay the cost of the repair or replacement of the Vehicle, even though it was insured at the time.

3. If you have indicated in box 19 overleaf that you want to provide your own insurance for the Vehicle then the following terms will apply: 
(a) It is your responsibility to insure the Vehicle from the moment you take it until the time it is returned to us. You must insure it to its full value, against loss or damage (including windscreen damage) by accident, fire or theft, under a comprehensive insurance policy with a reputable insurance company. You must supply us with full details whenever we ask for them and you must tell the insurance company to note our interest in the policy. 
(b) You hereby authorise your insurer to communicate directly with us and give us any information we require. You also authorise us to take over any claim, which you may have, which relates to the Vehicle and to negotiate and settle that directly with your insurer. 
(c) You must not use or permit the Vehicle to be used in breach of the insurance policy. If any money is paid out under the policy, which relates to the Vehicle then you must ensure that the money is paid directly to us. 
(d) If you do not ensure the Vehicle comprehensively, and we suffer a loss as a result, you must compensate us for that loss.
(e) If for any reason the amount which we receive from the insurance company is less that the loss that we suffer you must pay us the difference.

4. Any person signing this agreement on behalf of a company must be authorised to do so, and if not so authorised will be personally liable to pay all sums due under this agreement to the extent that the company fails to pay them.

5. The maximum period for which you are allowed to keep the Vehicle under this agreement is from the Date and Time out boxes 32 and 33 overleaf to the Date and Time Due Back which is shown in box 37. 
However: 
(a) We are entitled to terminate this agreement if you break any of the terms, and you must then return the Vehicle immediately. 
(b) We are entitled to call for the return of the vehicle earlier than the Date Due Back, even if you have not broken any of the terms of this agreement, but we must then supply you with a comparable vehicle. 
(c) In any event the maximum period for which you can hire the vehicle is 90 days.

6. If you keep the Vehicle beyond the Date and Time Due Back box 37 (or after we have required it's return as above) then, in addition to any claim for compensation which we may bring, you will have to pay charges in accordance with our current tariff which can be inspected in our office.

7. We are not liable to you for any loss or damage to any property or goods which are carried in the Vehicle no matter the cause. We do not accept responsibility for any goods or property which you leave in the Vehicle once it is returned. If any third party claim against us for property or goods which are carried on/in or left in the vehicle you must indemnify us for that claim. Whilst all vehicles are maintained to the highest of standards for safety & reliability, the Lessor will not accept liability for delays, consequential loss, inconvenience caused through mechanical breakdown, accidental damage or loss of goods in transit.  

8. The vehicle must not: 
(a) Be taken outside England, Wales, Scotland, Northern Ireland and any British Isle on which the hiring commenced, without our prior written permission. 
(b) Be used otherwise than on a public highway or suitably paved area, which is designed to carry motor vehicles. 
(c) To be used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose and we have given our permission. 
(d) Be used to carry passengers for hire or reward or for any driving tuition, unless you obtain our prior written permission and you must provide your own insurance under clause 3 of this agreement.
(e) Be used for any unlawful purpose or for any racing, pacemaking, competitions, speed testing, nor must it be used in any unlawful manner. 
(f) Be used in such a manner that is overloaded (whether in total or in respect of any axle or other part) or is carrying more passengers or goods than it was designed to carry or may lawfully carry. 
(g) Be used in such a way that makes insurance on the vehicle invalid. 
(h) Be used in breach of the Road Traffic legislation or the Construction and Use Regulation. 
(i) Be used by any person who is not licensed or insured to use it. 
(j) Be used by any person who is under the influence of alcohol or drugs. 
(k) Be used in the event of any mechanical, electrical or structural failure or damage, if further damage might be caused as a result.
(l) Be altered or added to in any way whatsoever. All overhead damage to the vehicle is classed as negligence and all charges relating to the repair of the vehicle will be payable by the Lessor.

9. You are not allowed to carry out any repairs to the vehicle (or let anyone else do so) if the cost of repairs is more than £25, unless you get our written permission first. If we do authorise any repairs then we will refund the cost to you if you produce a VAT receipt and whatever parts you have replaced.

10. If you break any of the terms of this agreement we are entitled to treat the agreement as terminated and to repossess the vehicle. You hereby authorise us to enter on your property to do so if necessary.

11. You are liable for certain changes as if you were the owner of the vehicle. Those charges are: 
(a) Any fixed penalty offences committed in respect of that Vehicle under part III of the Road Traffic Offenders Act 1988 or the Road Traffic Act 1991, as amended replaced or extended by the subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle upon which the vehicle is being used. 
(b) Any excess charge may be incurred on respect of the vehicle in pursuance of an order section 45 and 46 of the Road Traffic Regulation Act 1984 or the Road Traffic Act 1991, as amended, replaced or extended by a subsequent legislation or orders and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle. 
(c) Any financial penalty or charge which may be demanded by a third party as a result of the vehicle having been parked or left upon land which is not a public road.

12. You must: 
(a) Pay the hiring charges published in our tariff (which can be inspected at our office) unless different charges have been agreed between us in writing. 
(b) Pay for all fuel and any refuelling charge. 
(c) Pay for all accessories, tyres, tools or equipment that are lost, stolen or damaged. 
(d) Pay our costs of recovering the vehicle in the event that you fail to return it to us as required by (I) below. 
(e) Pay any penalties, fines and court costs incurred in the use of the vehicle before it is returned to us. 
(f) Safeguard our interests in the event of any accident involving the vehicle, by obtaining the names and addresses of all relevant drivers and witnesses, details including registration numbers of any other vehicles involved, securing the vehicle, and where appropriate notifying the police. 
(g) Ensure that the correct tyre pressure, engine oil level, battery fluid level, screen wash level, coolant level and automatic transmission oil level (where fitted) are maintained throughout the period of the hire. 
(h) Ensure that the vehicle is always locked when unattended, and take all reasonable steps to prevent loss of or damage to the vehicle, to it's tyres, tools, accessories, equipment and contents. 
(i) Inform us immediately if the vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allows us to carry out any essential repairs or servicing. 
(j) Return the vehicle (together with all it's accessories, tyres, tools and equipment) to our representative at the place where it was hired (unless a different place is specified in box 36 overleaf) during our business hours, at our before the date and time due back in box 37 or earlier if we require it. The vehicle must, when you return it be in the same condition as when you hired it (fair wear and tear accepted), and must be clean and tidy (normal traffic grime accepted).

Motor insurers and their agents share information with each other to prevent fraudulent claims and to assess whether insurance cover can be offered. In dealing with the proposals registers may be searched. In the event of a claim, the information supplied on this form and the claim form may be put on the register and made available to others.

Insurers and their agents reserve the right to confirm licence details with the DVLA.